Our Schools

Contact GPPSD Today

Phone 780-532-4491
Fax 780-539-4265
10127 120 Ave., Grande Prairie, AB
T8V 8H8
Get Directions Contact Page

Administrative Procedures

Administrative Procedures are designed to provide administrative direction for the Division and to be consistent with Board Policy

Table of Contents

AP 100 - Three Year Education Plan

AP 101 - Annual Education Results Report

AP 102 - School Annual Education Plans and Results

AP 103 - School Reviews

AP 106 - Restitution for Loss of Personal Property

AP 110 - School Councils

AP 120 - Policy and Procedures Dissemination

AP 121 - Administrative Procedures Development Review

AP 130 - School Year

AP 131 - School Day

AP 132 - Inclement Weather and Other Emergencies

AP 140 - Technology and Network Responsible Use

AP 141 - Portable Technology Security

AP 142 - Student Information System Security

AP 145 - Use of Personal Communication Devices (PCDs)

AP 146 - Social Media

AP 149 - Electronic Messages

AP 150 - Community Relations

AP 151 - Media Relations

AP 152 - Parent and Public Inquires

AP 153 - Advertising in Schools

AP 154 - Political Campaigning in Schools

AP 155 - Protocol for Trustee Recognition at School or Public Events

AP 156 - Visit Protocol

AP 157 - Flag Protocol

AP 158 - Administration of Naloxone-Narcan Nasal Spray

AP 159 - Fire Hazards

AP 160 - Health and Safety of Staff and Students

AP 160 Appendix A - Universal Procedures

AP 160 Appendix B - First Aid

AP 160 Appendix C - First Aid Training and Supplies Minimum Requirements

AP 160 Appendix D - Required Contents of First Aid Kits

AP 160 Appendix E - First Aid Frequently Asked Questions

AP 160 Appendix F - Automated External Defibrillator (AED)

AP 160 Appendix G - Health and Safety Practice

AP 160 Appendix H - Work Refusal and Stopping Dangerous Work

AP 161 - Communicable Diseases

AP 161 Appendix - List of Communicable Diseases

AP 162 - Smoke Free Facilities

AP 162 Appendix - Smudging and Pipe Ceremonies

AP 163 - Use of Alcohol in Division Schools

AP 164 - Nutrition

AP 165 - Emergency Preparedness

AP 166 - Pandemic Emergency Response

AP 166 Appendix A - Divison Pandemic Plan

AP 167 - Fire Drills

AP 168 - Bomb Threats

AP 169 - Trespassing and Loitering in Schools

AP 170 - Harassment

AP 171 - Student Harassment and Discrimination

AP 172 - Health and Safety Committee

AP 172 Appendix A - Health and Safety Committee Terms of Reference

AP 175 - Protection of Staff

AP 180 - Freedom of Information and Protection of Privacy

AP 180 Appendix A - Collection of Person Information Notice

AP 181 - Video Surveillance of Facilities and Property

AP 182 - Video Surveillance on School Transportation Vehicles

AP 185 - Records Management

AP 185 Appendix A - Schedule of Records Retention and Disposal

AP 190 - Use of Copyright Materials

AP 191 - Computer Software

AP 192 - Copyright and Intellectual Property

AP 300 - School Entrance Age

AP 302 - Admission of Adult Students

AP 303 - Admission of Out-of-Province Students

AP 304 - International Students

AP 304.1 - Student Exchange Programs

AP 305 - School Attendance Areas

AP 305 Appendix A - Map of Attendance Boundary

AP 306 - Boundary Exemptions

AP 307 - Out-of-Division Student Placement

AP 308 - Independent Students

AP 310 - Supervision of Students

AP 311 - Safety Protocols

AP 315 - Illness and Injury at School

AP 316 - Administration of Medication and Medical Treatment to Students and Third Party

Training

AP 317 - Protection of Those with Life Threatening Allergies

AP 318 - Pediculosis (Head Lice)

AP 318 Appendix A - Health Information - Pediculosis (Head Lice)

AP 319 - Provision of Student Personal Care

AP 319.1 Mobility Supports

AP 320 - Student Records

AP 322 - Legal Custody of Children

AP 325 - Child Abuse

AP 330 - Student Attendance

AP 330 Appendix A - Attendance Pyramid

AP 331 - Student Dismissal Precautions

AP 339 - Service Dog and Education Assistance Animals in Schools

AP 340 - Specialized Services for Students and Children

AP 341 - Health Services for Students

AP 350 - Student Code of Conduct

AP 350 Appendix A - Positive Behaviour Support Planning Process Flow Chart

AP 350.1 - Development of Student Dress Code

AP 350.2 - Student Conduct on School Buses

AP 351 - Behaviour Support Planning Restraint and Seclusion

AP 352 - Interrogations and Searches

AP 353 - Cooperation with the RCMP

AP 354 - Student Substance Use

AP 355 - Student Suspension and Expulsion

AP 356 - Home Visits

AP 357 - Vandalism

AP 358 - Smoking and Tobacco Products

AP 359 - Welcoming Caring Respectful and Safe Learning Environments

AP 359.1 - Sexual Orientation and Gender Identity

AP 360 - Student Assessment Grading and Reporting Guidelines

AP 361 - Promotion Placement Acceleration and Retention

AP 363 - Violence Threat Risk Assessment VTRA

AP 365 - Course Challenge

AP 366 - Student Participation in Dual Credit Learning

AP 367 - Dual Credit Caution Fees

AP 370 - Student Awards and Scholarships

AP 375 - Graduation and Commencement Exercises

AP 380 - Students' Council

AP 381 - Student Political Clubs

AP 385 - Student Petitions, Demonstrations and Strikes

AP 390 - Student Appeals

AP 395 - Resolving School-Level Complaints

 

 

AP 400 - Staff Employment

AP 400 Appendix A - Operating Guiding Principles - Human Resources

AP 400 Appendix B - Police Information and Child Intervention Record Checks

AP 400 Appendix C - Employment Prerequisites

AP 400 Appendix D - Part Time Teaching Assignments

AP 401 - Nepotism

AP 402 - Personnel Records

AP 403 - Duty to Report

AP 404 - Conflict of Interest and Fraud Prevention

AP 405 - Working Alone

AP 406 - Certificate of Good Health

AP 407 - Standards of Dress

AP 408 - Safety and Clothing Allowance

AP 409 - Employee and Family Assistance Program

AP 410 - Progressive Staff Discipline

AP 411 - Deferred Salary Leave Plan

AP 411 Appendix A - Deferred Salary Leave Plan Agreement

AP 412 - Leaves for Assistance to Other Agencies

AP 413 - Pension Plans

AP 414 - Employee Substance Abuse in the Workplace

AP 415 - Long Service Awards

AP 416 - Retirement Recognition

AP 417 - Employee Resignations

AP 418 - Supporting Employee Attendance

AP 420 - Teacher Job Description

AP 421 - Instructional Staff Recruiting

AP 422 - Teacher Growth Supervision and Evaluation

AP 423 - Administrator Growth Supervision and Evaluation

AP 424 - Professional Development Opportunities for Instructional Staff

AP 425 - Reduction in Instructional Staff Work Force

AP 426 - Transition to Retirement Program

AP 427 - Teachers Working Summer and Holidays

AP 428 - Student Teaching

AP 430 - Role of the Principal

AP 440 - Non-Instructional Staff

AP 441 - Evaluation of Non-Instructional Employees' Association Staff Members

AP 442 - Non-Instructional Support Staff Inservice and Development Programs

AP 443 - Reduction in Non-Instructional Staff

AP 444 - Transition to Retirement for Non-Instructional Employees

AP 445 - Guidelines for Non-Instructional Staff Who Accrue Vacation

AP 446 - Permanent Educational Assistants

AP 449 - Reduction in Professional Support Staff

AP 450 - Organizational Structure

AP 460 - Substitute Teachers

AP 470 - Position Descriptions

AP 490 - Volunteers

AP 491 - Volunteer Coaches and Supervisors

AP 500 - Annual Division Operating Budget

AP 501 - Annual School Budgets

AP 503 - Fees Waiver, Refund and Unpaid Fees

AP 504 - Fundraising Requests from Charitable Organizations

AP 506 - Tuition and Service Fees

AP 507 - Customer Services Charges

AP 509 - Cash Management and Investments

AP 510 - Financial Accountability and Audits

AP 511 - School Generated Funds

AP 512 - Administration of School Collected Funds

AP 512 Appendix A - Major School Activity Budgets

AP 512 Appendix B - Student Activities Fund Management

AP 513 - Petty cash

AP 514 - Travel and Expense Reimbursement

AP 515 - Purchasing of Goods and Services

AP 516 - Employee Computer Purchase Plan

AP 517 - Inventory

AP 518 - Disposal of Surplus Items

AP 519 - Surplus Land and Buildings

AP 520 - Fundraising

AP 521 - Non-Instructional Shift Differentials for Snow Removal

AP 525 - Educational Partnerships and Sponsorships

AP 525 Appendix A - Ethical Guidelines for Business - Educational Partnerships

AP 526 - Charitable Donations

AP 530 - Insurance Management

AP 540 - Planning for School Facilities

AP 541 - Facilities Construction

AP 542 - Naming of Facilities

AP 543 - Building and Ground Maintenance

AP 544 - Access to Building and Keys

AP 545 - Hazardous Chemical Management

AP 546 - Environmental Considerations

AP 547 - School Building Rental Fees

AP 547 Appendix B - SCORES Agreement

AP 549 - Personal Use of Division Equipment and Materials

AP 550 - Student Transportation Services

AP 551 - Optional User Pay Student Transportation

AP 552 - Chartering of Buses by Schools

AP 553 - Student Transportation in Private Vehicles

AP 560 - Use of Division Vehicles

AP 561 - Division Vehicles Accidents

AP 570 - Superintendent Contract Internal Controls