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10127 120 Ave., Grande Prairie, AB
T8V 8H8
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Administrative Procedures

Administrative Procedures are designed to provide administrative direction for the Division and to be consistent with Board Policy

Table of Contents

AP 100 - Three Year Education Plan

AP 101 - Annual Education Results Report

AP 102 - School Annual Education Plans and Results

AP 103 - School Reviews

AP 106 - Restitution for Loss of Personal Property

AP 110 - School Councils

AP 120 - Policy and Procedures Dissemination

AP 121 - Administrative Procedures Development Review

AP 130 - School Year

AP 131 - School Day

AP 132 - Inclement Weather and Other Emergencies

AP 140 - Technology and Network Responsible Use

AP 141 - Portable Technology Security

AP 142 - Student Information System Security

AP 145 - Use of Personal Communication Devices (PCDs)

AP 146 - Social Media

AP 149 - Electronic Messages

AP 150 - Community Relations

AP 151 - Media Relations

AP 152 - Parent and Public Inquires

AP 153 - Advertising in Schools

AP 154 - Political Campaigning in Schools

AP 155 - Protocol for Trustee Recognition at School or Public Events

AP 156 - Visit Protocol

AP 157 - Flag Protocol

AP 158 - Administration of Naloxone-Narcan Nasal Spray

AP 159 - Fire Hazards

AP 160 - Health and Safety of Staff and Students

AP 160 Appendix A - Universal Procedures

AP 160 Appendix B - First Aid

AP 160 Appendix C - First Aid Training and Supplies Minimum Requirements

AP 160 Appendix D - Required Contents of First Aid Kits

AP 160 Appendix E - First Aid Frequently Asked Questions

AP 160 Appendix F - Automated External Defibrillator (AED)

AP 160 Appendix G - Health and Safety Practice

AP 160 Appendix H - Work Refusal and Stopping Dangerous Work

AP 161 - Communicable Diseases

AP 161 Appendix - List of Communicable Diseases

AP 162 - Smoke Free Facilities

AP 162 Appendix - Smudging and Pipe Ceremonies

AP 163 - Use of Alcohol in Division Schools

AP 164 - Nutrition

AP 165 - Emergency Preparedness

AP 166 - Pandemic Emergency Response

AP 166 Appendix A - Divison Pandemic Plan

AP 167 - Fire Drills

AP 168 - Bomb Threats

AP 169 - Trespassing and Loitering in Schools

AP 170 - Harassment

AP 171 - Student Harassment and Discrimination

AP 172 - Health and Safety Committee

AP 172 Appendix A - Health and Safety Committee Terms of Reference

AP 175 - Protection of Staff

AP 180 - Freedom of Information and Protection of Privacy

AP 180 Appendix A - Collection of Person Information Notice

AP 181 - Video Surveillance of Facilities and Property

AP 182 - Video Surveillance on School Transportation Vehicles

AP 185 - Records Management

AP 185 Appendix A - Schedule of Records Retention and Disposal

AP 190 - Use of Copyright Materials

AP 191 - Computer Software

AP 192 - Copyright and Intellectual Property

AP 300 - School Entrance Age

AP 302 - Admission of Adult Students

AP 303 - Admission of Out-of-Province Students

AP 304 - International Students

AP 304.1 - Student Exchange Programs

AP 305 - School Attendance Areas

AP 305 Appendix A - Map of Attendance Boundary

AP 306 - Boundary Exemptions

AP 307 - Out-of-Division Student Placement

AP 308 - Independent Students

AP 310 - Supervision of Students

AP 311 - Safety Protocols

AP 315 - Illness and Injury at School

AP 316 - Administration of Medication and Medical Treatment to Students and Third Party

Training

AP 317 - Protection of Those with Life Threatening Allergies

AP 318 - Pediculosis (Head Lice)

AP 318 Appendix A - Health Information - Pediculosis (Head Lice)

AP 319 - Provision of Student Personal Care

AP 319.1 Mobility Supports

AP 320 - Student Records

AP 322 - Legal Custody of Children

AP 325 - Child Abuse

AP 330 - Student Attendance

AP 330 Appendix A - Attendance Pyramid

AP 331 - Student Dismissal Precautions

AP 339 - Service Dog and Education Assistance Animals in Schools

AP 340 - Specialized Services for Students and Children

AP 341 - Health Services for Students

AP 350 - Student Code of Conduct

AP 350 Appendix A - Positive Behaviour Support Planning Process Flow Chart

AP 350.1 - Development of Student Dress Code

AP 350.2 - Student Conduct on School Buses

AP 350.3 - Personal Mobile Devices and Social Media in Schools

AP 351 - Behaviour Support Planning Restraint and Seclusion

AP 352 - Interrogations and Searches

AP 353 - Cooperation with the RCMP

AP 354 - Student Substance Use

AP 355 - Student Suspension and Expulsion

AP 356 - Home Visits

AP 357 - Vandalism

AP 358 - Smoking and Tobacco Products

AP 359 - Welcoming Caring Respectful and Safe Learning Environments

AP 359.1 - Sexual Orientation and Gender Identity

AP 360 - Student Assessment Grading and Reporting Guidelines

AP 361 - Promotion Placement Acceleration and Retention

AP 363 - Violence Threat Risk Assessment VTRA

AP 365 - Course Challenge

AP 366 - Student Participation in Dual Credit Learning

AP 367 - Dual Credit Caution Fees

AP 370 - Student Awards and Scholarships

AP 375 - Graduation and Commencement Exercises

AP 380 - Students' Council

AP 381 - Student Political Clubs

AP 385 - Student Petitions, Demonstrations and Strikes

AP 390 - Student Appeals

AP 395 - Resolving School-Level Complaints

 

 

AP 400 - Staff Employment

AP 400 Appendix A - Operating Guiding Principles - Human Resources

AP 400 Appendix B - Police Information and Child Intervention Record Checks

AP 400 Appendix C - Employment Prerequisites

AP 400 Appendix D - Part Time Teaching Assignments

AP 401 - Nepotism

AP 402 - Personnel Records

AP 403 - Duty to Report

AP 404 - Conflict of Interest and Fraud Prevention

AP 405 - Working Alone

AP 406 - Certificate of Good Health

AP 407 - Standards of Dress

AP 408 - Safety and Clothing Allowance

AP 409 - Employee and Family Assistance Program

AP 410 - Progressive Staff Discipline

AP 411 - Deferred Salary Leave Plan

AP 411 Appendix A - Deferred Salary Leave Plan Agreement

AP 412 - Leaves for Assistance to Other Agencies

AP 413 - Pension Plans

AP 414 - Employee Substance Abuse in the Workplace

AP 415 - Long Service Awards

AP 416 - Retirement Recognition

AP 417 - Employee Resignations

AP 418 - Supporting Employee Attendance

AP 420 - Teacher Job Description

AP 421 - Instructional Staff Recruiting

AP 422 - Teacher Growth Supervision and Evaluation

AP 423 - Administrator Growth Supervision and Evaluation

AP 424 - Professional Development Opportunities for Instructional Staff

AP 425 - Reduction in Instructional Staff Work Force

AP 426 - Transition to Retirement Program

AP 427 - Teachers Working Summer and Holidays

AP 428 - Student Teaching

AP 430 - Role of the Principal

AP 440 - Non-Instructional Staff

AP 441 - Evaluation of Non-Instructional Employees' Association Staff Members

AP 442 - Non-Instructional Support Staff Inservice and Development Programs

AP 443 - Reduction in Non-Instructional Staff

AP 444 - Transition to Retirement for Non-Instructional Employees

AP 445 - Guidelines for Non-Instructional Staff Who Accrue Vacation

AP 446 - Permanent Educational Assistants

AP 449 - Reduction in Professional Support Staff

AP 450 - Organizational Structure

AP 460 - Substitute Teachers

AP 470 - Position Descriptions

AP 490 - Volunteers

AP 491 - Volunteer Coaches and Supervisors

AP 500 - Annual Division Operating Budget

AP 501 - Annual School Budgets

AP 503 - Fees Waiver, Refund and Unpaid Fees

AP 504 - Fundraising Requests from Charitable Organizations

AP 506 - Tuition and Service Fees

AP 507 - Customer Services Charges

AP 509 - Cash Management and Investments

AP 510 - Financial Accountability and Audits

AP 511 - School Generated Funds

AP 512 - Administration of School Collected Funds

AP 512 Appendix A - Major School Activity Budgets

AP 512 Appendix B - Student Activities Fund Management

AP 513 - Petty cash

AP 514 - Travel and Expense Reimbursement

AP 515 - Purchasing of Goods and Services

AP 516 - Employee Computer Purchase Plan

AP 517 - Inventory

AP 518 - Disposal of Surplus Items

AP 519 - Surplus Land and Buildings

AP 520 - Fundraising

AP 521 - Non-Instructional Shift Differentials for Snow Removal

AP 525 - Educational Partnerships and Sponsorships

AP 525 Appendix A - Ethical Guidelines for Business - Educational Partnerships

AP 526 - Charitable Donations

AP 530 - Insurance Management

AP 540 - Planning for School Facilities

AP 541 - Facilities Construction

AP 542 - Naming of Facilities

AP 543 - Building and Ground Maintenance

AP 544 - Access to Building and Keys

AP 545 - Hazardous Chemical Management

AP 546 - Environmental Considerations

AP 547 - School Building Rental Fees

AP 547 Appendix B - SCORES Agreement

AP 549 - Personal Use of Division Equipment and Materials

AP 550 - Student Transportation Services

AP 551 - Optional User Pay Student Transportation

AP 552 - Chartering of Buses by Schools

AP 553 - Student Transportation in Private Vehicles

AP 560 - Use of Division Vehicles

AP 561 - Division Vehicles Accidents

AP 570 - Superintendent Contract Internal Controls